The client
Name, address, contact details and notes on the home, with every property if they have more than one.
A CRM for cleaning businesses that updates itself.
Most cleaning CRMs fail for one reason: nobody has time to type into them. In Xaedros the record fills itself in from the texts, bookings, cleans and invoices that already happen.
What a cleaning company's CRM has to hold, so you can find anything in one place.
Every clean
Past and upcoming cleans, who did them, what was included and the checklist used.
Every conversation
Texts and missed calls on the record, so anyone can pick up where the last person left off.
The money
Quotes, invoices, payments and what is still owed.
Where they came from
The lead source and the pipeline stage, from first message to recurring client.
What happens next
The next clean, the next follow-up and anything waiting on you.
The record keeps itself current, so you can stop doing data entry.
Every step that already happens in the business writes to the record. Read why this matters in will AI replace the CRM.
A lead texts or calls.
The contact is created, the conversation is attached and the AI replies with your prices.
They book.
The clean lands on the schedule and on their record, with the cleaner and checklist.
The clean is done.
The invoice goes out and the payment is recorded when it comes in.
They go quiet.
Text follow-ups go out, and leads that have gone cold show up in your morning brief instead of being forgotten.
Free CRM, generic CRM or one built for cleaning, so you can pick what fits.
A spreadsheet or a free CRM costs nothing up front and a lot in hours. Here is how the options usually compare.
| Xaedros | Generic or free CRM | Spreadsheet | |
|---|---|---|---|
| Built around cleans and crews | Yes | No, built for sales deals | No |
| Fills itself in | From texts, bookings, cleans and invoices | Mostly typed by hand | Typed by hand |
| Scheduling and invoicing | Included | Separate tools | Separate tools |
| Answers new leads | AI replies by text with your prices | No | No |
| Price | $49.99 a month (Lite) or $499 with setup (Full) | Free to a few hundred a month, plus the other tools | Free, plus your hours |
Move your clients in once, so you can start from your real list.
From ZenMaid
All six ZenMaid exports: contacts, cleaners, appointments, assignments, bookings and charges. See the ZenMaid comparison.
From GoHighLevel
Contacts and opportunities, with pipeline stages and values. See the GoHighLevel comparison.
From anything else
Any spreadsheet or CSV export, including Jobber and Housecall Pro client lists.
CRM for cleaning businesses, answered.
What is the best CRM for a cleaning business?
One your team will actually keep current. A CRM that fills itself in from texts, bookings and invoices beats a more powerful one nobody updates. Xaedros is built that way for cleaning and home service companies.
Is there a free CRM for cleaning businesses?
General free CRMs exist, but they are built for sales teams and you still need separate scheduling, invoicing and texting. Xaedros Lite is $49.99 a month for all of it together.
Do I need a CRM for a small cleaning company?
Once you have more clients than you can remember, yes. Recurring clients, lead follow-up and unpaid invoices are where small companies lose the most money without one.
Can my cleaners use it?
Yes. Team members get their own logins with the access you choose, and Lite includes up to 3 team members.
Can I see my CRM from ChatGPT or Claude?
Yes. Connect Xaedros to Claude or ChatGPT and look up a client, their next clean or what they owe from the chat. See how to connect.